COVID-19, Coronavirus - Updated March 30, 2020
Last Friday, March 27, CJ teachers and counselors had our first virtual faculty meeting — 60 people “gathered together” for the first time since March 17. Teachers shared stories of the touching and lighthearted things that our students have done during our distance learning sessions. It was heartening to hear the many ways that all of us — parents, teachers, students, counselors, administrators, staff members — are pulling together during this uncertain time.
Continued Education Through Distance Learning &
This afternoon, we learned that Ohio's governor and state health commissioner have extended the state-wide moratorium on in-school instruction until Friday, May 1, and so distance learning will continue until then. More details will be shared in this week's Parent Weekly.
Before this announcement, we had already planned to continue distance learning through Holy Thursday, Apr. 9 and begin our Easter break — as planned — on Good Friday, Apr. 10 through Apr. 19. Our distance learning program will resume on Monday, April 20. During Easter break, students are encouraged to catch up on any assignments that might be overdue, but we also encourage students to use this time to relax and step away from their day-to-day schoolwork. Teachers also plan to use the break to rest and reflect, so they will not post any new assignments and students should not expect replies from teachers during that week. This same information was shared with students through their Google Classroom.
Also, we recognize that this crisis has created new financial challenges for many families. While the federal government’s CARES Act, signed into law on March 27, will provide some relief for families, we understand that some parents may find it difficult to make their final tuition payment of the 2019-2020 school year in April. Therefore, CJ has made arrangements with Wright Patt Credit Union (WPCU) to offer a low interest rate signature loan for the amount of the remaining tuition balance. The first loan payment can be deferred for as much as 90 days, and the loan can be repaid to WPCU over as many as 12 months. Details of the program can be found here. To receive an application, please email Katie Espino. Completed applications should be returned her via email or mailed to:
WPCU program at Chaminade Julienne
505 South Ludlow Street
Dayton, Ohio 45402
May this new week bring you new blessings and renewed hope in our Lord,
Dan Meixner, president | email
Greg Mueller, principal | email
March 19, 2020
Today was the first day of instruction through our Distance Learning Plan, which included our traditional school opening of prayer and pledge. We know that it will take some adjustments, patience and flexibility on everyone’s part — for our creative teachers to deliver an outstanding learning experience for our students, and for our students to check into Google Classroom every day and actively engage in learning. We certainly understand that everyone has unique circumstances to work through — we are here for you!
Because of the latest recommendations from public health officials, Chaminade Julienne must close the building to all but just a very few people effective Friday, March 20 at 3 p.m.
Our teachers, counselors, and the staff in our school offices are positioned to keep serving students and families through these next weeks from their homes. Students should continue to communicate with their teachers and counselors through email — and each of these will direct students to other possible resources and opportunities to communicate for their classes or for counseling. We urge parents to periodically ask their son or daughter about the learning experience and their progress.
In addition, we have set up two ways that parents and students can contact the school with questions regarding the distance learning plan or technology support. They are:
- (937) 461-3740 x 401 - Student and parent support center for distance learning, counseling and family support, student services, and technology
If you know the telephone extension or email address of the teacher or staff member you are trying to reach, please call his or her extension directly or send the email. We all have access to our email and voicemail while working away from the building and will respond. In all cases, our goal is to respond to messages within 24 hours during normal school hours. Thank you for your patience as we work to respond to you as quickly as we can, with the best information possible.
Certainly there will be more to come, but for the moment, we are saying prayers of gratitude for our CJ community — for the loving and gracious response of our faculty, staff, students, parents, who seek to be Christ for each other.
Dan Meixner '84, president | email
Greg Mueller, principal | email
March 18 updates:
Business Office Q&A
Q. When can we expect a refund of fees for events that have been cancelled because of the coronavirus restrictions?
A. CJ will refund fees to student accounts at the end of the school year if we are unable to reschedule cancelled events (like retreats) after the campus re-opens for students and teachers. This includes athletic fees since the start of the spring athletic season has been delayed, not yet cancelled. Refunds for the Taos, NM mission trip and Sisters’ leadership conference in Boston have already been credited to student accounts, and senior trip fee refunds will be credited to student accounts by April 3.
Q. Will monthly payments through FACTS continue?
A. FACTS payments will be withdrawn as normal per the FACTS schedule already established. As a precautionary measure in light of the virus in our community, we are not able to handle cash, checks, or money order payments in the CJ business office. You can pay via your online FACTS account or over the telephone by calling FACTS at (866) 441-4637.
As we communicated with everyone last Thursday, all student activities, both on and off campus — including athletics — were cancelled effective Friday, March 13 through midnight on Sunday, April 5.
School leaders, teachers and staff are working very hard to help continue the educational experience through our distance learning plan. This plan does not and cannot include students assembling as teams, clubs or groups at this time. Therefore, coaches will not arrange for practices or conditioning; teachers will not suggest a field trip as part of our distance learning plan; and Senior Capstone groups will not be asked to gather, for example.
Whether we consider the guidelines from the Centers for Disease Control or the health commissioner and governor of the state of Ohio, every expert says that people should not gather in groups so we can prevent, as much as possible, the further spread of the coronavirus.
We ask that parents help protect their sons and daughters and the rest of the CJ community by limiting any in-person interactions students may have with anyone other than their immediate family. While we know that our students want to be together to practice their instruments or get ready for the eventual start of the athletic season, we ask you to help teenagers (who often think they are invincible) make good decisions about congregating for any reason.
Distance Learning starts Thursday, March 19
Our first day of instruction through our Distance Learning Plan is tomorrow, Thursday, March 19. While we know that this is a new experience for everyone — and that there will be things that we will need to iron out along the way — we look forward to working with our students again tomorrow.
A few things to know:
- Teachers have been asked to post assignments through Google Classroom no later than 8 a.m. on March 19.
- Students do not need to be physically present or 'live" in front of their computer at 8 a.m. tomorrow. Teachers will be posting assignments and students will work through those assignments on their own time and schedule.
- Daily prayer is an essential part of our CJ educational experience, and we will be including a prayer faith resource every school day through the Distance Learning Plan.
Virtual Student Support Center
- firstname.lastname@example.org - is an email-based help desk system for students and parents to ask questions. Questions submitted here will be directed to individuals who can address the question and will reply— all inquiries will receive a reply.
- (937) 461-3740 x401 - is the number for our call center for parents and students with questions. The center will be open from 8 a.m. - noon. each school day, and messages left will be returned.
Outside resources for families
We are keeping an updated list of resources for families on our website. Please see this page for the most recent listing.
We continue on our way through prayer and guidance and appreciate the support of our parents. Please use the email help desk and our information call center for questions, and I will be in touch with you tomorrow through our Thursday email update.
Greg Mueller, principal
Greg Mueller, principal email
We at Chaminade Julienne have procedures and policies in place to ensure student safety is the utmost priority. Parents and families entrust us with their children and we continue to seek ways to help strengthen our safe environment for our school, while preserving the welcoming nature of our community.
Steps we take to create a safe learning and teaching environment include:
- Every teacher, every staff member and administrator, every coach and every volunteer who serves our students submits to a background check at time of hiring, and at regular intervals during the time of employment.
- Every teacher, every staff member and administrator, every coach and every volunteer who serves our students is required to undergo extensive education regarding the Decree on Child Protection from the Archdiocese of Cincinnati at time of hire, and required to complete monthly updates on child safety for as long as their relationship continues with the school.
- By school policy, every person who works at CJ is required to report any suspicion of child abuse, neglect, or harassment to school leadership. By state law and by the canons of ethics for teachers and counselors, every licensed person is required to report any suspicion of child abuse to Montgomery County Child Protective Services. In both cases, there is no room for discretion regarding the reporting obligation.
- Under the Archdiocese of Cincinnati’s Decree on Child Protection, CJ leadership is required to report any suspicion of abuse of children to the Archdiocese and to local law enforcement for investigation. Again, there is no discretion regarding this reporting obligation.
- We have invested in creating City Connects at CJ, a proactive review of the social and emotional needs of every student. Every teacher provides information to our student support coordinators, who will create a plan for any student struggling with the challenges of growing up or the challenges they face outside the school building.
- We have retained a mental health coordinator through the ECHO program at the University of Dayton. Any student facing a crisis can receive care and a referral to persons who can and will help them through any crisis.
- Starting in the 2018-2019 school year, we implemented our universal drug testing program to prevent students from engaging in risky behavior or, if they already have, to help them recover before usage derails their opportunity for a happy and productive life as God intended them to have.
- We have provided training for our faculty and staff regarding social media, how to respond to an intruder, and how to identify harassment. And, we initiate periodic audits of our campus and building regarding safety, and implement the resulting recommendations.
In addressing incidents as we become aware of them, we make decisions based on policy and information at hand. If a threat to the safety of our students is determined to have happened, we act on the side of student safety and notify those who are impacted.
We strive to proactively create a school environment that is as safe as we can possibly make it. We appreciate your involvement, your questions and your support along the way.
If you have any information about suspected abuse of a minor, whether in the past or currently, you are encouraged to report this information to the Archdiocese of Cincinnati by calling (513) 263-6623 or (800) 686- 2724 x 6623 or by submitting a report online, here.
Fr. Oscar Vasquez, S.M., Provincial of the Marianist Province of the United States, recently addressed all Marianists in the province and those of us who work in Marianist ministries calling for prayers and compassion for victims of abuse. His letter further outlines measures taken to ensure a safe environment for our students and families. Read his letter here. Contact information for the Province may be found here.