The Light Ahead - 2020-2021 School Year

Chaminade Julienne Catholic High School
Information for the start of the 2020-2021 School Year

Students and Families - Updated September 6, 2020
New updates and details are included in the Reopening Plan

 

 

COVID Training Video

In order to help students better prepare for their first days of school, a training video has been created to help students visualize what the experience will be like. Here, you will also meet CJ's safety coordinator, Michael Bittorf.

 

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August 4, 2020 Update

Principal Greg Mueller explains the school's decision to use
in-person instruction to open the school year:

View Video / Text of Message

Introduction

The challenges of the past few months have tested our faith and our fortitude but we are emerging stronger, more determined and focused on “The Light Ahead,” our reopening theme for the 2020-21 school year. This reopening plan was created with the health and wellbeing of our Chaminade Julienne community – students, faculty and staff – at the forefront. While much has changed, who we are and our mission remain the same. The CJ community is strong and poised to move forward with faith, trust and hope.

The plan presented here represents innumerable hours of research, review and collaboration by many members of the faculty, staff and administration with parent representation and with parent input through survey. Different task forces covered three areas, which included: Health & Safety, Academics, and Student Activities. What is reflected in this plan is based on the most current information available to us by local, state and national health officials as of the date published at the top of this document. Therefore, this plan is subject to change based on new or updated information received.

In order to help our community best prepare for the coming school year, the following initial information has been categorized into three sections: Plan, Prepare and Respond. More information will be included and added here as details are finalized over the coming summer weeks.

PLAN PREPARE RESPOND

 • Return to Campus
 • Orientation
 • 2020-2021 School Calendar
 • Daily Schedule
 • Beyond the Classroom
 • Key Dates

 • Safety Overview
 • Visitors
 • Face Coverings
 • Sources
 • FAQ
 

 • Confirmed Case
 • Symptoms
 • Distance Learning Plan
 • Alternative Distance Plan

 

PLAN


It is with an abundance of caution and in accordance with state and local health guidelines that Chaminade Julienne will reopen its campus for in-person instruction for the 2020-2021 school year with measures in place to promote safety and reduce the risk of COVID-19 spread.

General information regarding the new school year can be found on the Parent tab. Information and resources include: the 2020-2021 Student / Parent Handbook, School Calendar, and CJ Recovery Grant, among others.

 

RETURN TO CAMPUS

We are excited to welcome back our students, faculty and staff to Chaminade Julienne. It is recommended but not required that all students and employees be tested for the COVID-19 virus prior to the opening of school. If a student or employee is planning on being tested for COVID-19, we ask that they be tested at least a week in advance to ensure proper test results are received.
(Dayton & Montgomery County Public Health - COVID-19 Pop-Up Testing)

All students will receive a safety preparedness starter kit consisting of the following items before the opening of the school year:

(1) spirit bag
(2) face coverings
(1) personal hand sanitizer
(1) personal water bottle
(1) best practice safety card

ORIENTATION

Orientation days will allow students and teachers to interact with the new health and safety protocols and building procedures prior to all students returning to campus. In order to minimize the number of students on campus, student orientation will be provided to each class on separate days, from 8:00 am - 3:00 p.m.:

  • August 18: Seniors
  • August 19: Juniors
  • August 20: Sophomores
  • August 21: Freshmen

Employee training and professional development will also be provided prior to student orientation days. The first day of school for all students is Monday, August 24.

2020-2021 School Calendar

DAILY SCHEDULE

CJ is changing its daily schedule for the 2020-21 school year to a 4x4 block schedule. Under this model, a traditional year-long class will be completed in a semester and a traditional semester-long class will be completed in a quarter. For planning purposes, see the draft of our schedule below. There are multiple benefits to this format.

  • Students have fewer classes to focus on at one time. This will be important if we have to switch back and forth between in-person and distance learning.
  • Teachers have fewer students and fewer classes to focus on per semester, which allows for more individualized instruction and helps create an intimate community of learners.
  • Class sizes will be reduced and will allow better implementation of social distancing.
  • A reduced number of class changes each day will help with lessen hallway daily traffic through hallways.

4x4 Block Schedule - Fall 2020

Homeroom 8:05 - 8:30 AM 25 minutes
Period 1 8:35 - 9:58 AM 83 minutes
Period 4 10:03 - 11:26 AM 83 minutes
Period 5
 
11:31 - 1:27 PM
 
83 minutes /
33 minutes lunch
Period 7
 
1:32 - 2:59 PM
 
83 minutes/
4 minutes prayer-announcements

4x4 Block Schedule - Spring 2021

Homeroom 8:05 - 8:30 AM 25 minutes
Period 2 8:35 - 9:58 AM 83 minutes
Period 3 10:03 - 11:26 AM 83 minutes
Period 6 11:31 - 1:27 PM 83 minutes /
33 minutes lunch
Period 8 1:32 - 2:59 PM 83 minutes/
4 minutes prayer-announcements

Attendance

The Chaminade Julienne Student / Parent Handbook attendance policies will be enforced. Parents are still being asked to communicate to the Office of Student Services (OSS) using the attendance extension: (937) 461-3740 x465, for when a student will be out of the school building. Documentation will be required to allow an excused absence for a missed day of school. Note: If you are reporting a positive diagnosis of COVID-19, please see reporting instructions.

The addition of Excused Remote Learning (ERL) Days will be offered to families while in-person learning is taking place. Each family will receive 14 ERL days to be used during the school year. These days are opportunities for a student to be absent from in-person school but still receive attendance credit by working remotely from home. Parents must report the absence to OSS using the attendance line, and students must communicate with the teacher to receive assignments for the day.

Effective Nov. 3, the following requirements have been established for ERL days:

  • Students
    • In order to receive attendance credit for the day, students must complete the ERL Day Attendance Form by 3:00 p.m. to receive attendance credit.
      • Failure to complete the attendance form will result in the issuance of an unexcused absence.
  • Parents/guardians
    • Parents or guardians must call CJ by 9:00 a.m. to request an ERL day. Please call the OSS attendance line at (937) 461-3740 x465.
    • Once requested, ensure student completes the ERL Day Attendance Form which is to be submitted no later than 3:00 p.m.
    • Ensure that the student has made contact with each of their classroom teachers or checked Google Classroom. The student should make a plan to stay on task with school work for the day.

Parents will have the opportunity to submit requests for additional ERL days during the school year. These requests should be submitted in email to Laurie Cross, Distance Learning Coordinator, for consideration. Please reach out to Laurie with any other questions regarding ERL days.

Lunch

Lunch will take place during part of the student’s mid-day class period. Students will have the option to pack a lunch or pre-order meals through our cafeteria provider, W.g. Grinders. The cafeteria will not be used as a dining space, so W.g. Grinders is working on a plan to deliver the pre-ordered lunches to student classrooms. To order lunch students must first set up an account through EZpay, and add funds to their individual account. Once the account has been set up students are able to order lunch. At this time Grinders and CJ have agreed to cashless transactions therefore money needs to be on the account. Families may choose to drop off a personal check (no cash) to the Office of Student Services dropbox to add money to a student’s account. The check should be placed in a secure envelope and include the student’s first and last name.

Students will use the following Daily Lunch Order Form to order their lunch. Students should use their time during  homeroom or the beginning of period one to order lunch. All lunch orders must be submitted by 9:00am daily.

W.g. Grinders is offering changing entrees and assorted Grinder sub sandwiches (Pizza Grinder, Buffalo Chicken, Italian, etc.) as well as salads, snacks, and assorted drinks. Grinders plans to continue to revamp the menu weekly, so students should review the form daily to see what options are available for each day.

Process overview:

  • Cashless system for ordering lunches — Directions for funding (Link)
  • Lunches will be delivered to different regions of the building at staggered times
  • Hand washing and hand sanitizing will take place prior to eating lunch
  • Additional time has been scheduled into lunch periods to allow for cleaning
  • For students eating lunch in their classrooms, teachers will manage a process where half the students take off their face coverings to eat while the other half keeps their face coverings on. This will ensure that no student is eating lunch within six feet of any other student who is not wearing a face covering.

BEYOND THE CLASSROOM

Interaction among students and adults outside of the classroom remains a strong aspect of the Catholic educational experience that Chaminade Julienne provides to its students. We will strive to offer as many of these activities and experiences as possible in accordance to public health guidelines.

Ministry and Service

We are committed to continuing the faith, formation and promotion of sacramental life for all Chaminade Julienne students. This includes, but is not limited to, daily prayer, a consistent celebration of Mass, the CJ retreat programming and opportunities for social distancing prayer and reconciliation with our chaplain, Father Bob Jones, S.M. While things are changing, and the student experience may seem different, our faith will remain an integral part of our community.

CJ will identify early on, which students are willing to participate in retreats throughout the year for all classes and create a process by which all retreats will be run — Freshman Retreat, Sophomore Retreat, Junior Retreat and Kairos, most likely, following new formats (more details to come).

Service will continue to be an important component in our students' CJ experience. Although we are not mandating required in-person service to outside organizations, here are some ways for students to serve virtually or from home.

Extracurricular Activities
(Athletics, Clubs, Performing Arts)

We are committed to the educational experience extending through student activity opportunities. Student activities will run by following all the proper check in procedures outlined in the CJ Guideline for Reopening of Athletic Facilities - Phase 3, which include:

  • Temperature check
  • Health questionnaire
  • Covid-19 waiver for each student
  • Masks and social distancing
  • Final Forms - required for all students

Transportation

Currently, CJ is providing transportation for students only when the distance of the event/game is more than 10 miles from Chaminade Julienne.

Bus procedures:

  • Students will ride the bus to and from the game/event unless written permission for alternate transportation is provided the coach/moderator before the game/event and approved before the trip
  • Coaches are not permitted to provide transportation to any CJ student in personal vehicles under any circumstances
  • A coach/moderator will be present on each bus taken
  • Pre-screening / temperature check prior to entering the bus
  • Face coverings must be worn at all times while on the bus, following CDC guidelines
  • All riders will be required to use hand sanitizer (provided by coach/moderator) before boarding and when exiting
  • One person per seat — the seat behind the driver must remain empty
  • The bus will load from back to front
  • Assigned seats / seating charts will be be provided by the coach/moderator; everyone will ride in the same seat to and from the destination
  • If weather is adequate, windows will be down for ventilation
  • All personal items must be kept with the rider and taken with them off the bus, to the destination
  • All touch point surfaces will be sanitized every time a group gets off of the bus

PREPARE


As we return to campus, it is imperative that students, faculty and staff do their part to take care of themselves and others by adhering to the protocols in this document. Now, more than ever, we are called to the charisms of our founding orders as we exhibit our commitment to building community. Through embracing the Marianist characteristic of "adaptation and change," we can support and help each other through this dynamic time in history.

SAFETY OVERVIEW

In order for our school to successfully provide in-person instruction, all students and employees are required to comply with the policies, procedures and guidelines in The Light Ahead plan. These safety measures align with mandates and recommendations from the Centers for Disease Control and Prevention, the Ohio Department of Health and Dayton & Montgomery County Public Health.

CJ has hired a safety coordinator to help the school navigate in-person instruction through the pandemic.

Here is an overview of the safety steps procedures that we will follow to help provide a safe environment for our students, faculty and staff:

Arrival

  • Campus Map (student drop off, parking, entrances)
  • Students will enter through Entrance 4 on Franklin St., or Entrance L on Ludlow Street for those parking in Lot D
  • Parents and guardians will be asked to conduct a daily temperature and symptom checks for their children at home, prior to sending their children to school. This will help to make our efforts stronger at maintaining a healthier environment for everyone.
  • Temperature and symptom checks will be conducted upon arrival.
  • Students will have a staggered arrival to school each day.
  • Face coverings are required (with the exception of special circumstances) to be worn throughout the day by students, employees and visitors.

Inside the Building

  • Students may not congregate in the hallway.
  • Student lockers will not be available for use. Students should plan to carry and take home all items brought to school.
  • Students arriving prior to the start of school will be directed to a designated location or to their classrooms.

Social distancing

  • Social distancing is a minimum of 6 feet between individuals, at all times possible.
  • Applies whenever possible and is mandatory whenever a face covering cannot be worn.
  • Pay attention to and follow all guidelines, markings and signs posted throughout school and campus.
  • Movement throughout the school will follow a directional flow through hallways and stairwells.
  • Seating charts are required for all classes — student desk distance will be placed at a minimum of 3 feet between each other with students facing the same direction. (The physical distance between students is greater than 3 feet.)
  • Contact is considered to occur when individuals are within 6 feet of each other for more than 15 minutes.

Sanitizing and cleaning procedures

  • Hand sanitizing stations will be available throughout the building.
  • Students will clean their own desks at the beginning of each class with school-provided cleaning supplies to support this procedure.
  • The facilities and maintenance staff will provide extra cleaning procedures throughout the day, throughout the building, with additional cleaning taking place each evening.

Dismissal - staggered schedule

As is tradition, we end each day with prayer and will dismiss using a staggered schedule:

  • 2:55 p.m. - Release school bus riders, RTA bus riders, and parent pickups
  • 3 p.m. - Release students driving themselves and their passengers
  • 3:05 p.m. - Release students staying at ELC or for extracurricular activities

VISITORS

Campus Map (Parking, Visitor Entrances)

To limit the number of people on campus during the school day and maximize safety, we ask that parents make an appointment if there is a need to visit campus. Please note that all guests will be required to wear a mask, conduct a temperature check upon entrance, and sign in prior to visiting any offices.

School building

  • make the appointment directly with the individual with whom you need to see; or call (937) 461-3740 x0 for assistance
  • park in lot M (off Franklin Street)
  • enter through the Ludlow Street (L) doors.

Marianist Hall (business office, development/alumni, admissions)

  • make the appointment directly with the individual with whom you need to see; or call (937) 461-3740 at the following extensions:
    • Tuition and fees: x211
    • Ohio Educational Choice Scholarship: x245
    • General business: x208
    • Admissions: x210
    • Development x224
  • park in lot B (off Washington Street)
  • enter through the business office (B) door, off of the porch at Marianist Hall

FACE COVERINGS

Face coverings include masks and neck gaiter scarves. As of the date posted at the top of the document, a face covering is required to be worn by all who enter the building.
(City of Dayton Mandatory Mask Ordinance)

  • Students must wear their CJ uniform face coverings at all times unless otherwise directed (ie., lunch, physical education activities, some performing arts activities).
  • An August 14 release from the Ohio Department of Health advises against the use of face shields as a sole means of protection.

RESPOND


CONFIRMED CASE

Reporting

Positive diagnosis for COVID-19, only, should be immediately reported to the school through using the following phone number or email:

Your message should include:

  • Name of person making the report (parent or employee)
  • Name of person (student or employee) with a positive diagnosis
  • When the test was taken
  • When you learned of the result
  • The last day that the person was on CJ campus
  • Phone number for a return call (parent)

Parents reporting general illness or an absence should call OSS at (937) 461-3740 x465.

General questions regarding The Light Ahead plan should be directed to thelightahead@cjeagles.org

Receiving a Confirmed Report

In the event that an employee or student has a positive diagnosis for COVID-19, CJ remains committed to being transparent about the current level of risk. The following steps will be implemented with a confirmed positive case:

School

  • School will close for a duration consistent with CDC guidance and local health determination. Closure will be two (2) days at minimum based on CDC recommendation, which will allow a deep cleaning of the entire campus and time to receive guidance from the local health officials about next steps which may include contact tracing.
  • The CJ Distance Learning Plan will immediately go into effect for the duration of this closure.

Employee or Student Testing Positive

In following Montgomery County Health Public Health's August 13 advisory for return to school, individuals diagnosed as having COVID-19 with symptoms must meet the following criteria to return to school:

  • One (1) day (24 hours) with no fever (without the use of a fever reducing medication),
  • Other symptoms have improved, and
  • Ten (10) days since symptoms first appeared.

Individuals as having COVID-19 without symptoms (asymptomatic) must meet the following criteria to return to school:

  • Ten (10) days have passed since test without any symptoms developing.

Other Employees and Students

  • COVID-19 testing will be recommended, but not required, for those who have come in contact with the student or employee who tested positive. The CDC defines “contact” as any individual within 6 feet of an infected person for at least 15 minutes starting from two (2) days before illness onset. Students and parents/guardians will monitor for any symptoms and take appropriate actions if symptoms appear.

Coming into Contact with Someone Outside of CJ

If an employee or student has been in contact with a positive COVID-19 individual at home or other environment, that employee or student must quarantine for 14 days from the date of known contact. They should monitor and take appropriate actions if symptoms appear. Symptoms may appear 2-14 days after exposure. A student who is in quarantine will be provided with work to complete during this period.

SYMPTOMS

It is vital that students and employees stay home when they are ill (non-Covid related). The office of student services will be providing a flexible attendance plan to allow students to stay home and continue their learning through distance learning. Anyone exhibiting the following symptoms (separate from known medical conditions) should stay home:

  • Fever (100.4 or greater) or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Seek emergency medical attention if someone is showing any of these signs:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Bluish lips or face

* The symptoms checklist and emergency signs are provided by the CDC website and may not consist of all possible symptoms. Please contact your medical provider if you have other symptoms that may be severe or concerning to you.

NOTE: It is vital that students and employees stay home when they are ill (non-Covid related). The office of student services will be providing a flexible attendance plan to allow students to stay home and continue their learning through distance learning.

DISTANCE LEARNING PLAN - Entire Campus

If conditions require the entire school to move into distance learning, CJ teachers and staff will be ready and able to support students learning from home for a period of time until conditions improve for in-person instruction. This distance learning plan has many elements of the spring 2020 plan, with some additional improvements. Overall, teachers will utilize the Google Classroom format distance learning instruction. Each week, students will have required Google Meets with their classes according to the schedules below.

Distance Learning Schedule - Fall 2020

Mondays & Thursdays - LIVE Google Meets

Period 1 9:00 - 9:45 AM
Period 4 10:00 - 10:45 AM

 

 

 

Tuesdays & Fridays - LIVE Goolge Meets

Period 5 9:00 - 9:45 AM
Period 7 10:00 - 10:45 AM

 

 

One-Day Distance Learning Schedule (Nov. 13)
Students and teachers will attend live Google Meet sessions during the following times:
Period 1:  8:30 - 9:00 a.m. 
Period 4:  9:15 - 9:45 a.m. 
Period 5:  10:00 - 10:30 a.m. 
Period 7:  10:45 - 11:15 a.m. 

Additionally:

  • For “on” days students should receive another 45 minutes of work from their teachers.
  • For “off” days students should receive 90 minutes of work from their teachers.
  • Wednesdays are asynchronous days for students to work at home and seek help from teachers.
  • Teachers will hold individualized small group Google Meet sessions in addition to the regularly scheduled all-class sessions.
    • This time can be used for answering questions, providing feedback, questioning the student about recent work, etc.
    • Google Meet sessions for class periods are required.

ALTERNATIVE DISTANCE LEARNING PLAN - Special Circumstances

Request, Review & Approval Process
NOTE: Registration for this plan for the fall quarter is closed. Parents should email Kate Elder or their child's counselor to discuss any academic requests.

Students and families who are uncomfortable returning to in-person instruction at CJ can request to have an alternative distance learning plan by following these steps:

  1. Parents should write a letter addressed to the principal documenting why you are uncomfortable sending your student to CJ for in-person instruction. Briefly document any family medical concerns and/or other personal concerns. Official medical documentation is not required to request an alternative distance learning plan.
  2. A team consisting of the admissions director, assistant principal of academics, and the student's counselor will review each request and provide a recommendation to the principal.
  3. The principal will notify each family of the decision. The decision will be marked as one of the following: Approved, Denied or Request for More Information, if more details are needed.
  4. Approved alternative distance learning plans will remain in effect one quarter at a time, and requests for changes to instructional plans will be reviewed each quarter. Students who have an approved alternative distance learning plan will not be allowed to switch to in-person instruction until the second quarter, at the earliest.

Overview of Alternative Distance Learning Plan for Special Circumstances

Schedule

  • Teachers will provide students with independent, online resources and work to complete through Google Classroom.
  • Students will be responsible to make daily progress and to contact teachers with questions.  Teachers will be available through email or can arrange an individual Google Meet session to support students.
  • Synchronous, real-time access to CJ teachers or classes will only be activated if the entire school moves to the distance learning format. Students in the alternative distance learning plan while in-school instruction is taking place should not expect to be able to attend in-person classes remotely.

If the entire school is placed on distance learning, students in the alternative distance learning plan will participate in CJ’s full distance learning plan with the rest of the school.  Please refer to the full information on the distance learning plan for all students (above).

Parents will be responsible for ensuring their student meets the attendance and academic requirements for each class.

Attendance
Attendance, which must be reported to the state of Ohio, is vital for all students, including those with an alternative distance learning plan. Therefore, in every class, students must turn in an assignment as specified by the teacher every day to be counted as present.

  • Teachers will report attendance daily
  • Students will receive credit for attendance in two ways:
    • Attending scheduled Google Meet with class or teacher, or
    • Turning in the work assigned for the days when there is no scheduled Google Meet.

Parents are to contact CJ’s office of student services when a student is ill and unable to complete coursework.

Procedures

  • Academic work for the week will be provided by 8:00 a.m. each Monday.
  • All assignments must be submitted by 5:00 p.m. on the due date assigned by teachers.
  • Teachers will create at least 20 minutes of video lessons each week, posted on Google Classroom. 

Extracurricular Activities

  • Students participating in the alternative distance learning program are not eligible to participate in CJ sponsored in-person extracurricular activities. These types of in-person activities include athletics, some performing arts activities, and some clubs.
  • Virtual student activities, such as virtual clubs or music sessions, would still be available.

Tuition
Students approved for an alternative distance learning plan will not qualify for a reduced tuition rate or reduced fees.

Classroom Material Pick Up
Students approved for an alternative distance learning plan will work with the student's individual counselor to establish a time to pick up classroom materials, textbooks, Chromebooks, and any other items from their teachers.

Questions regarding the alternative distance learning plan may be directed to: kmuhl@cjeagles.org

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FAQ

View our FAQ page here

Any questions regarding The Light Ahead reopening plan should be directed to: thelightahead@cjeagles.org

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KEY DATES

Chaminade Julienne 2020-2021 School Calendar

Beginning dates for the opening of school:

Employee Training August 14 & 17
Student Orientations (8:00 AM - 3 PM)  
• Seniors August 18
• Juniors August 19
• Sophomores August 20
• Freshmen August 21
First day of School for All Students August 24
Practice Distance Learning Days August 31 - September 1

 

 

 

 

 

 

 

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SOURCES

Public Health orders, recommendations and government guidance resources

Centers for Disease Control and Prevention (CDC)

US Department of Health & Human Services (HHS)

State of Ohio Public Health Orders and Responsible Restart

Montgomery County Resources

OHSAA Guidance