Chaminade Julienne Catholic High School
Information for the start of the 2020-2021 School Year
Students and Families - Updated August 4, 2020
August 4, 2020 Update
The challenges of the past few months have tested our faith and our fortitude but we are emerging stronger, more determined and focused on “The Light Ahead,” our reopening theme for the 2020-21 school year. This reopening plan was created with the health and wellbeing of our Chaminade Julienne community – students, faculty and staff – at the forefront. While much has changed, who we are and our mission remain the same. The CJ community is strong and poised to move forward with faith, trust and hope.
The plan presented here represents innumerable hours of research, review and collaboration by many members of the faculty, staff and administration with parent representation and with parent input through survey. Different task forces covered three areas, which included: Health & Safety, Academics, and Student Activities. What is reflected in this plan is based on the most current information available to us by local, state and national health officials as of the date published at the top of this document. Therefore, this plan is subject to change based on new or updated information received.
In order to help our community best prepare for the coming school year, the following initial information has been categorized into three sections: Plan, Prepare and Respond. More information will be included and added here as details are finalized over the coming summer weeks.
• Safety Overview
• Face Coverings
It is with an abundance of caution and in accordance with state and local health guidelines that Chaminade Julienne will reopen its campus for in-person instruction for the 2020-2021 school year with measures in place to promote safety and reduce the risk of COVID-19 spread.
We are excited to welcome back our students, faculty and staff to Chaminade Julienne. It is recommended but not required that all students and employees be tested for the COVID-19 virus prior to the opening of school. If a student or employee is planning on being tested for COVID-19, we ask that they be tested at least a week in advance to ensure proper test results are received.
(Dayton & Montgomery County Public Health - COVID-19 Pop-Up Testing)
All students will receive a safety preparedness starter kit consisting of the following items before the opening of the school year:
(1) spirit bag
(2) face coverings
(1) personal hand sanitizer
(1) personal water bottle
(1) best practice safety card
Orientation days will allow students and teachers to interact with the new health and safety protocols and building procedures prior to all students returning to campus. In order to minimize the number of students on campus, student orientation will be provided to each class on separate days:
- August 18: Seniors
- August 19: Juniors
- August 20: Sophomores
- August 21: Freshmen
Employee training and professional development will also be provided prior to student orientation days. The first day of school for all students is Monday, August 24, and a revised calendar will be posted before the end of summer.
CJ is changing its daily schedule for the 2020-21 school year to a 4x4 block schedule. Under this model, a traditional year-long class will be completed in a semester and a traditional semester-long class will be completed in a quarter. For planning purposes, see the draft of our schedule below. There are multiple benefits to this format.
- Students have fewer classes to focus on at one time. This will be important if we have to switch back and forth between in-person and distance learning.
- Teachers have fewer students and fewer classes to focus on per semester, which allows for more individualized instruction and helps create an intimate community of learners.
- Class sizes will be reduced and will allow better implementation of social distancing.
- A reduced number of class changes each day will help with lessen hallway daily traffic through hallways.
4x4 Block Schedule - Fall 2020
|Homeroom||8:05 - 8:30 AM||25 minutes|
|Period 1||8:35 - 9:58 AM||83 minutes|
|Period 4||10:03 - 11:26 AM||83 minutes|
11:31 - 1:27 PM
83 minutes /
33 minutes lunch
1:32 - 2:59 PM
4 minutes prayer-announcements
4x4 Block Schedule - Spring 2021
|Homeroom||8:05 - 8:30 AM||25 minutes|
|Period 2||8:35 - 9:58 AM||83 minutes|
|Period 3||10:03 - 11:26 AM||83 minutes|
|Period 6||11:31 - 1:27 PM||
83 minutes /
33 minutes lunch
|Period 8||1:32 - 2:59 PM||
4 minutes prayer-announcements
Lunch will take place during part of the student’s mid-day class period. Students will have the option to pack a lunch or pre-order meals through our cafeteria provider, W.g. Grinders. The cafeteria will not be used as a dining space, so W.g. Grinders is working on a plan to deliver the pre-ordered lunches to student classrooms.
- Cashless system for ordering lunches (more details to come)
- Lunches will be delivered to different regions of the building at staggered times
- Hand washing and hand sanitizing will take place prior to eating lunch
- Additional time has been scheduled into lunch periods to allow for cleaning
Interaction among students and adults outside of the classroom remains a strong aspect of the Catholic educational experience that Chaminade Julienne provides to its students. We will strive to offer as many of these activities and experiences as possible in accordance to public health guidelines.
Ministry and Service
We are committed to continuing the faith, formation and promotion of sacramental life for all Chaminade Julienne students. This includes, but is not limited to, daily prayer, a consistent celebration of Mass, the CJ retreat programming and opportunities for social distancing prayer and reconciliation with our chaplain, Father Bob Jones, S.M. While things are changing, and the student experience may seem different, our faith will remain an integral part of our community.
CJ will identify early on, which students are willing to participate in retreats throughout the year for all classes and create a process by which all retreats will be run — Freshman Retreat, Sophomore Retreat, Junior Retreat and Kairos, most likely, following new formats (more details to come).
(Athletics, Clubs, Performing Arts)
We are committed to the educational experience extending through student activity opportunities. Student activities will run by following all the proper check in procedures outlined in the CJ Guideline for Reopening of Athletic Facilities - Phase 3, which include:
- Temperature check
- Health questionnaire
- Covid-19 waiver for each student
- Masks and social distancing
- Final Forms (athletics and performing arts)
CJ provided transportation for student activities is being considered at this time.
As we return to campus, it is imperative that students, faculty and staff do their part to take care of themselves and others by adhering to the protocols in this document. Now, more than ever, we are called to the charisms of our founding orders as we exhibit our commitment to building community. Through embracing the Marianist characteristic of "adaptation and change," we can support and help each other through this dynamic time in history.
In order for our school to successfully provide in-person instruction, all students and employees are required to comply with the policies, procedures and guidelines in this document. These safety measures align with mandates and recommendations from the Centers for Disease Control and Prevention, the Ohio Department of Health and Dayton & Montgomery County Public Health. CJ is taking these steps to provide a safe environment for our students, faculty and staff. Here is an overview of the safety procedures that we will follow:
- Parents and guardians will be asked to conduct a daily temperature and symptom checks for their children at home, prior to sending their children to school. This will help to make our efforts stronger at maintaining a healthier environment for everyone.
- Temperature and symptom checks will be conducted upon arrival (more details to come).
- Students will have a staggered arrival to school each day (more details to come).
- Face coverings are required (with the exception of special circumstances) to be worn all day by students, employees and visitors.
Inside the Building
- Students may not congregate in the hallway.
- Student lockers will not be available for use. Students should plan to carry and take home all items brought to school.
- Students arriving prior to the start of school will be directed to a designated location or to their classrooms.
- Movement throughout the school will follow a directional flow through hallways and stairwells.
- Seating charts are required for all classes — student desks will be placed at a minimum of 3 feet between each other with students facing the same direction.
Sanitizing and cleaning procedures
- Hand sanitizing stations will be available throughout the building.
- Students will clean their own desks at the beginning of each class with school-provided cleaning supplies to support this procedure.
- The facilities and maintenance staff will provide extra cleaning procedures throughout the day, throughout the building, with additional cleaning taking place each evening.
Dismissal - staggered schedule
As is tradition, we end each day with prayer and will dismiss using a staggered schedule:
- 2:55 p.m. - Release school bus riders, RTA bus riders, and parent pickups
- 3 p.m. - Release students driving themselves and their passengers
- 3:05 p.m. - Release students staying at ELC or for extracurricular activities
During this time, visitors to campus will be limited. All visitors will be required to wear a face covering and have a temperature and symptom check. Additional visitor protocols and procedures are being developed.
Face coverings include masks, neck gaiter scarves and shields. As of the date posted at the top of the document, a face covering is required to be worn by all who enter the building.
(City of Dayton Mandatory Mask Ordinance)
- Students must wear their CJ uniform face coverings at all times with the exceptions of lunch, physical education activities and some performing arts activities.
Face shields may be advised in some instances:
- for teachers (such as language teachers) for facial recognition and expression to students,
- for students or employees who have a special circumstance, or
- where it might be hazardous to wear a mask
In the event that an employee or student tests positive for COVID-19, CJ remains committed to being transparent about the current level of risk. The following steps will be implemented with a confirmed positive case:
- School will close for a duration consistent with CDC guidance and local health determination. Closure will be two (2) days at minimum based on CDC recommendation, which will allow a deep cleaning of the entire campus and time to receive guidance from the local health officials about next steps which may include contact tracing.
- The CJ Distance Learning Plan will immediately go into effect for the duration of this closure.
Employee or Student Testing Positive
- All individuals who tested positive will quarantine for a minimum of 14 days and take other appropriate actions as identified by the local health officials. A student who is in quarantine will be provided with work to complete during this period.
- Negative test results and a doctor’s release must be provided before anyone who tested positive can return to campus.
Other Employees and Students
- COVID-19 testing will be recommended, but not required, for those who have come in contact with the student or employee who tested positive. The CDC defines “contact” as any individual within 6 feet of an infected person for at least 15 minutes starting from two (2) days before illness onset. Students and parents/guardians will monitor for any symptoms and take appropriate actions if symptoms appear.
Coming into Contact with Someone Outside of CJ
If an employee or student has been in contact with a positive COVID-19 individual at home or other environment, that employee or student must quarantine for 14 days from the date of known contact. They should monitor and take appropriate actions if symptoms appear. Symptoms may appear 2-14 days after exposure. A student who is in quarantine will be provided with work to complete during this period.
It is vital that students and employees stay home when they are ill (non-Covid related). The office of student services will be providing a flexible attendance plan to allow students to stay home and continue their learning through distance learning. Anyone exhibiting the following symptoms (separate from known medical conditions) should stay home:
- Fever (100.4 or greater) or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
Seek emergency medical attention if someone is showing any of these signs:
- Trouble breathing
- Persistent pain or pressure in the chest
- New confusion
- Inability to wake or stay awake
- Bluish lips or face
* The symptoms checklist and emergency signs are provided by the CDC website and may not consist of all possible symptoms. Please contact your medical provider if you have other symptoms that may be severe or concerning to you.
If conditions require the entire school to move into distance learning, CJ teachers and staff will be ready and able to support students learning from home for a period of time until conditions improve for in-person instruction. This distance learning plan has many elements of the spring 2020 plan, with some additional improvements. Overall, teachers will utilize the Google Classroom format distance learning instruction. Each week, students will have required Google Meets with their classes according to the schedules below.
Distance Learning Schedule - Fall 2020
Mondays & Thursdays - LIVE Google Meets
|Period 1||9:00 - 9:45 AM|
|Period 4||10:00 - 10:45 AM|
Tuesdays & Fridays - LIVE Goolge Meets
|Period 5||9:00 - 9:45 AM|
|Period 7||10:00 - 10:45 AM|
- For “on” days students should receive another 45 minutes of work from their teachers.
- For “off” days students should receive 90 minutes of work from their teachers.
- Wednesdays are asynchronous days for students to work at home and seek help from teachers.
Teachers will hold individualized small group Google Meet sessions in addition to the regularly scheduled all-class sessions.
- This time can be used for answering questions, providing feedback, questioning the student about recent work, etc.
- These Google Meet sessions are required.
Request, Review & Approval Process
Students and families who are uncomfortable returning to in-person instruction at CJ can request to have an alternative distance learning plan by following these steps:
- Parents should write a letter addressed to the principal documenting why you are uncomfortable sending your student to CJ for in-person instruction. Briefly document any family medical concerns and/or other personal concerns. Official medical documentation is not required to request an alternative distance learning plan.
- Email this letter to Kelly Muhl, assistant to the principal, at email@example.com by no later than Thursday, August 6.
- A team consisting of the admissions director, assistant principal of academics, and the student's counselor will review each request and provide a recommendation to the principal.
- The principal will notify each family of the decision by no later than Wednesday, August 12. The decision will be marked as one of the following: Approved, Denied or Request for More Information, if more details are needed.
- Approved alternative distance learning plans will remain in effect one quarter at a time, and requests for changes to instructional plans will be reviewed each quarter. Students who have an approved alternative distance learning plan will not be allowed to switch to in-person instruction until the second quarter, at the earliest.
Overview of Alternative Distance Learning Plan for Special Circumstances
Teachers will provide students with independent, online resources and work to complete through Google Classroom.
Students will be responsible to make daily progress and to contact teachers with questions. Teachers will be available through email or can arrange an individual Google Meet session to support students.
Synchronous, real-time access to CJ teachers or classes will only be activated if the entire school moves to the distance learning format. Students in the alternative distance learning plan while in-school instruction is taking place should not expect to be able to attend in-person classes remotely.
If the entire school is placed on distance learning, students in the alternative distance learning plan will participate in CJ’s full distance learning plan with the rest of the school. Please refer to the full The Light Ahead for more information on the distance learning plan for all students (above).
Parents will be responsible for ensuring their student meets the attendance and academic requirements for each class.
Attendance, which must be reported to the state of Ohio, is vital for all students, including those with an alternative distance learning plan. Therefore, in every class, students must turn in an assignment as specified by the teacher every day to be counted as present.
Parents are to contact CJ’s office of student services when a student is ill and unable to complete coursework.
Academic work for the week will be provided by 8:00 a.m. each Monday.
All assignments must be submitted by 5:00 p.m. on the due date assigned by teachers.
Teachers will create at least 20 minutes of video lessons each week, posted on Google Classroom.
Students participating in the alternative distance learning program are not eligible to participate in CJ sponsored in-person extracurricular activities. These types of in-person activities include athletics, some performing arts activities, and some clubs.
Virtual student activities, such as virtual clubs or music sessions, would still be available.
Students approved for an alternative distance learning plan will not qualify for a reduced tuition rate or reduced fees.
Classroom Material Pick Up
Students approved for an alternative distance learning plan will work with the student's individual counselor to establish a time to pick up classroom materials, textbooks, Chromebooks, and any other items from their teachers.
Questions regarding the alternative distance learning plan may be directed to: firstname.lastname@example.org
Questions regarding the full reopening plan may be directed to: email@example.com
Chaminade Julienne will publish the 2020-2021 school calendar before the end of summer. In the meantime, here are key dates for the opening of school:
|Employee Training||August 14 & 17|
|Student Orientations (8:00 AM - 3 PM)|
|• Seniors||August 18|
|• Juniors||August 19|
|• Sophomores||August 20|
|• Freshmen||August 21|
|First day of School for All Students||August 24|
|Practice Distance Learning Days||August 31 - September 1|
Public Health orders, recommendations and government guidance resources