The Light Ahead - 2020-2021 School Year


 

Chaminade Julienne Catholic High School
Information for Second Semester
2020-2021 School Year

Reported Cases of COVID-19 within the CJ Community

Reported cases for the week of March 29 0
Reported cases since beginning of 2020-2021 school year 49

COVID-19 Vaccine Clinics

COVID-19 vaccines are now available to all Ohioans ages 16 and up. View available appointments through Dayton providers below. 

  • Premier Health - CJ's COVID-19 Vaccination Partner - has COVID-19 vaccine appointment slots available in Miami, Montgomery, and Warren counties. Click here for more information, including how to schedule an appointment.
  • Kettering Health Network - Click here to schedule an appointment in Beavercreek, Dayton, Jamestown, Kettering, or Xenia. 
  • Public Health - Dayton and Montgomery County - Click here to schedule an appointment through Public Health - Dayton and Montgomery County. 

Introduction

In order to help our community best prepare for the coming second semester, the following information has been categorized into three sections: Plan, Prepare and Respond. More information will be included and added here as details are finalized over the coming weeks.

PLAN PREPARE RESPOND
Daily Schedule
Attendance
Lunch
Beyond the Classroom
Safety Overview
Visitors
Sources

Reporting a Confirmed Case
Symptoms
Distance Learning Plan
Alternative Distance Plan

REPORT A POSITIVE CASE OF COVID-19

PLAN


General information regarding the new school year can be found on the Parent tab. Information and resources include: the 2020-2021 Student/Parent Handbook, School Calendar, and CJ Recovery Grant, among others.

DAILY SCHEDULE

CJ will continue to follow the 4x4 block schedule for the second semester. Using this model, as implemented in the first semester, a traditional year-long class will be completed in a semester and a traditional semester-long class will be completed in a quarter. For planning purposes, see the semester schedule below. There are multiple benefits to this format.

  • Students have fewer classes to focus on at one time. This will be important if we have to switch back and forth between in-person and distance learning.
  • Teachers have fewer students and fewer classes to focus on per semester, which allows for more individualized instruction and helps create an intimate community of learners.
  • Class sizes will be reduced and will allow better implementation of social distancing.
  • A reduced number of class changes each day will lessen hallway daily traffic.

Click here for the revised 2020-2021 school calendar.

4x4 Block Schedule - Spring 2021

Homeroom* 8:05 - 8:30 AM 25 minutes
Period 2 8:35 - 9:58 AM 83 minutes
Period 3 10:03 - 11:26 AM 83 minutes
Period 6 11:31 - 1:27 PM 83 minutes /
33 minutes lunch
Period 8 1:32 - 2:59 PM 83 minutes/
4 minutes prayer-announcements

*Homeroom Note: In order to conduct a staggered arrival to campus each day, students will only report to their homeroom period on some days. Freshmen and sophomore students are required to attend homeroom on Mondays, Wednesdays, and Fridays. Junior and senior students are required to attend homeroom on Tuesdays and Thursdays. On days when students are not required to attend homeroom, they must report to their period two class by 8:30 a.m.

ATTENDANCE OVERVIEW

  • Parents need to report all absences to CJ by 9:30 a.m.
    • CJ Attendance Line Phone Number: (937) 461-3740 ext. 465
  • If using an Excused Remote Learning (ERL) day, parents must specifically request this option when reporting their child’s absence to the CJ Attendance Line.Attendance Line.
  • Please review the attendance policy on excused absences and tardies.
    • Only official documentation (doctors note, court document, etc.) can excuse an absence.
  • Students in distance learning are expected to be available from 8:00 a.m.-3:00 p.m.
    • Arrive on time to each class and limit distractions while in class
  • Please contact Laurie Cross via email lcross@cjeagles.org with any questions regarding our distance learning program.

ALTERNATIVE DISTANCE LEARNING ATTENDANCE

  • Distance learners are expected to be present in class via technology by the tardy bell of each class.
  • Distance learners are expected to remain online and engaged in the class until the classroom teacher dismisses the student(s) from class.
    • Distance learners are expected to remain in each class for 45 minutes.
  • Distance learners are expected to be present via technology during scheduled homeroom days.
    • Freshman and sophomores (Monday, Wednesday, Friday)
    • Juniors and seniors (Tuesday, Thursday)
  • Students must remain online in their respective homerooms until they are dismissed by the homeroom teacher.
  • Distance learners do not have an attendance requirement for study halls. Students do not have to attend a Google Meet for study halls.
  • Any student wanting to participate in extracurricular activities must meet the daily attendance requirements set forth by the school.

EXCUSED REMOTE LEARNING DAY ATTENDANCE
Students are still permitted to use Excused Remote Learning (ERL) days when they are required to quarantine due to exposure, or are showing symptoms related to COVID-19. ERL days are not intended for other purposes such as extending weekends or taking days off.

  • Parents must call the CJ attendance line to report the absence and to also request the use of an ERL day by 9:30 a.m.
    • Attendance Line Phone Number: (937) 461-3740 ext. 465
  • Students must submit the Excused Remote Learning Day Attendance form by 8:30 a.m.
  • Students are required to be online with their classes throughout the school day.
  • ERL students are not eligible to participate in extracurricular activities for the day.

LUNCH
Lunch will take place during part of the student’s period 6 class. Students will have the option to pack a lunch or pre-order meals through our cafeteria provider, W.g. Grinders. The cafeteria will not be used as a dining space; lunches will be brought to the student classrooms. To order lunch students must first set up an account through EZpay, and add funds to their individual account. Once the account has been set up students are able to order lunch. W.g. Grinders and CJ have agreed to cashless transactions; therefore, money needs to be on the student account. Families may choose to drop off a personal check (no cash) to the Office of Student Services (OSS) dropbox to add money to a student’s account. The check should be placed in a secure envelope and include the student’s first and last name.

Students will use the following Daily Lunch Order Form to order their lunch. Students should use their time during homeroom or the beginning of period two to order lunch. All lunch orders must be submitted by 9:00 a.m. daily.

W.g. Grinders is offering changing entrees and assorted Grinder sub sandwiches (Pizza Grinder, Buffalo Chicken, Italian, etc.) as well as salads, snacks, and assorted drinks. Grinders plans to continue to revamp the menu weekly, so students should review the form daily to see what options are available for each day.

Process overview:

  • Cashless system for ordering lunches — Directions for funding here.
  • Hand washing and hand sanitizing will take place prior to eating lunch.
  • Additional time has been scheduled into lunch periods to allow for cleaning.
  • For students eating lunch in their classrooms, teachers will manage a process where half the students take off their face coverings to eat while the other half keeps their face coverings on. This will ensure that no student is eating lunch within six feet of any other student who is not wearing a face covering.

BEYOND THE CLASSROOM

Interaction among students and adults outside of the classroom remains a strong aspect of the Catholic educational experience that Chaminade Julienne provides to its students. We will strive to offer as many of these activities and experiences as possible in accordance with public health guidelines.

Ministry and Service
We are committed to continuing the faith, formation and promotion of sacramental life for all Chaminade Julienne students. This includes, but is not limited to, daily prayer, a consistent celebration of Mass, the CJ retreat programming and opportunities for social distancing prayer and reconciliation with our chaplain, Father Bob Jones, S.M. While things are changing, and the student experience may seem different, our faith will remain an integral part of our community. For more information, visit the Ministry and Service page here.

Service will continue to be an important component in our students' CJ experience. Although we are not mandating required in-person service to outside organizations, here are some ways for students to serve virtually or from home.

Extracurricular Activies
We have revised our extracurricular policy for the second semester. All students, except those who might be required to quarantine, will be permitted to participate in in-person student activities like retreats, club meetings, performing arts, and athletics.

Transportation
Currently, CJ is providing transportation for students only when the distance of the event/game is more than 10 miles from Chaminade Julienne. Bus procedures:

  • Students will ride the bus to and from the game/event unless written permission for alternate transportation is provided the coach/moderator before the game/event and approved before the trip
  • Coaches are not permitted to provide transportation to any CJ student in personal vehicles under any circumstances
  • A coach/moderator will be present on each bus taken
  • Pre-screening / temperature check prior to entering the bus
  • Face coverings must be worn at all times while on the bus, following CDC guidelines
  • All riders will be required to use hand sanitizer (provided by coach/moderator) before boarding and when exiting
  • One person per seat — the seat behind the driver must remain empty
  • The bus will load from back to front
  • Assigned seats / seating charts will be be provided by the coach/moderator; everyone will ride in the same seat to and from the destination
  • If weather is adequate, windows will be down for ventilation
  • All personal items must be kept with the rider and taken with them off the bus, to the destination
  • All touch point surfaces will be sanitized every time a group gets off of the bus

PREPARE


As we once again return to campus, it is imperative that students, faculty and staff do their part to take care of themselves and others by adhering to the protocols in this document. Now, more than ever, we are called to the charisms of our founding orders as we exhibit our commitment to building community. Through embracing the Marianist characteristic of "adaptation and change," we can support and help each other through this dynamic time in history.

SAFETY OVERVIEW

In order for our school to successfully provide in-person instruction, all students and employees are required to comply with the policies, procedures and guidelines in The Light Ahead plan. These safety measures align with mandates and recommendations from the Centers for Disease Control and Prevention, the Ohio Department of Health and Dayton & Montgomery County Public Health. Here is an overview of the safety steps procedures that we will follow to help provide a safe environment for our students, faculty and staff:

Arrival

  • Campus Map (student drop off, parking, entrances)
  • Students will enter through Entrance 4 on Franklin St., or Entrance L on Ludlow Street for those parking in Lot D
  • Parents and guardians will be asked to conduct a daily temperature and symptom checks for their children at home, prior to sending their children to school. This will help to make our efforts stronger at maintaining a healthier environment for everyone.
  • Temperature and symptom checks will be conducted upon arrival.
  • If your child is awaiting the results of a COVID-19 test, they should isolate at home between the time the test is conducted and the time the results of the test are received. DO NOT send your child to school if he or she is awaiting a test result.
  • Students will have a staggered arrival to school each day.
  • Face coverings are required to be worn throughout the day by students, employees and visitors.

Inside the Building

  • Students may not congregate in the hallway.
  • Student lockers will not be available for use. Students should plan to carry and take home all items brought to school.
  • Students arriving prior to the start of school will be directed to a designated location or to their classrooms.

Social distancing

  • Social distancing is a minimum of 6 feet between individuals, at all times possible.
  • Applies whenever possible and is mandatory whenever a face covering cannot be worn.
  • Pay attention to and follow all guidelines, markings and signs posted throughout school and campus.
  • Movement throughout the school will follow a directional flow through hallways and stairwells.
  • Seating charts are required for all classes — student desk distance will be placed at a minimum of 3 feet between each other with students facing the same direction. (The physical distance between students is greater than 3 feet.)
  • Contact is considered to occur when individuals are within 6 feet of each other for more than 15 minutes.

Sanitizing and cleaning procedures

  • Hand sanitizing stations will be available throughout the building.
  • Students will clean their own desks at the beginning of each class with school-provided cleaning supplies to support this procedure.
  • The facilities and maintenance staff will provide extra cleaning procedures throughout the day, throughout the building, with additional cleaning taking place each evening.

Dismissal - staggered schedule
As is tradition, we end each day with the 3 O’Clock Prayer and will dismiss using a staggered schedule:

  • 2:55 p.m. - Release school bus riders, RTA bus riders, and parent pickups
  • 3:00 p.m. - Release students driving themselves and their passengers
  • 3:05 p.m. - Release students staying at ELC or for extracurricular activities

Visitors

Campus Map (Parking, Visitor Entrances)

To limit the number of people on campus during the school day and maximize safety, we ask that parents make an appointment if there is a need to visit campus. Please note that all guests will be required to wear a mask, conduct a temperature check upon entrance, and sign in prior to visiting any offices.

For more information regarding visiting campus, click here.

Face Coverings
Face coverings include masks and neck gaiter scarves. As of the date posted at the top of the document, a face covering is required to be worn by all who enter the building. Students must wear their CJ uniform face coverings at all times unless otherwise directed (ie., lunch, physical education activities, some performing arts activities).

RESPOND


REPORTING A CONFIRMED CASE
Reporting
Positive diagnosis for COVID-19, only, should be immediately reported to the school through using the following phone number or email:

Your message should include:

  • Name of person making the report (parent or employee)
  • Name of person (student or employee) with a positive diagnosis
  • When the test was taken
  • When you learned of the result
  • The last day that the person was on CJ campus
  • Phone number for a return call (parent)
  • Parents reporting general illness or an absence should call OSS at (937) 461-3740 x465.

General questions regarding The Light Ahead plan should be directed to thelightahead@cjeagles.org.

RECEIVING A CONFIRMED REPORT
School

Contact tracing, cleaning, and communication following a report of a positive case will be streamlined, with the goal of completing all necessary actions within the same day of receiving the positive report. With added resources, our hope is to shorten the time required to properly contact trace. The two-day shift to distance learning policy after a positive case of COVID-19 was implemented for the first semester because our expectation was that Public Health - Dayton and Montgomery County (PHMDC) would need time to contact trace. Now, per public health guidelines, CJ employees do the contact tracing and pass the information to the proper public health officials. These new resources will allow us to shorten the time to accomplish all our tasks so that, in most cases, it will not be necessary to shift to distance learning or cancel student activities. This will maximize consistency for everyone from day to day.

Employee or Student Testing Positive
Individuals diagnosed as having COVID-19 with symptoms must meet the following criteria to return to school:

  • One (1) day (24 hours) with no fever (without the use of a fever reducing medication),
  • Other symptoms have improved, and
  • Ten (10) days since symptoms first appeared.

Individuals as having COVID-19 without symptoms (asymptomatic) must meet the following criteria to return to school:

  • Ten (10) days have passed since test without any symptoms developing.

Other Employees and Students
The CDC defines “contact” as any individual within 6 feet of an infected person for at least 15 minutes starting from two (2) days before illness onset. Students and parents/guardians will monitor for any symptoms and take appropriate actions if symptoms appear. All those within the CJ community who are awaiting the results of a COVID-19 test must remain in isolation until those results are received.

Proximity, Close Contact and Quarantine Requirements
Parents will be notified via email if their child is determined to have been in proximity to an individual who tested positive for COVID-19. If it is determined that a student has been in close contact with an individual who tested positive for COVID-19, parents will be notified via email and phone call.

Students who are determined to have been in close contact with a positive case of COVID-19 within a classroom or lunch setting will be required to quarantine for ten (10) days to reduce the risk of transmission. Students who are determined to have been in close contact with a positive case of COVID-19 during an unmasked extracurricular activity, such as athletic competition or practice, will be required to quarantine for fourteen (14) days.

Families may request a waiver of CJ’s quarantine protocols if their child has tested positive for COVID-19 within 90 days of the most recent exposure. This request should be directed to Colleen Norris, school nurse, at nurse@cjeagles.org and must include documentation from a doctor’s office, hospital, or testing facility that demonstrates the previous positive test.

We are aware of new data presented by Governor DeWine, then confirmed the Ohio Department of Health and Public Health - Dayton and Montgomery County, that states students who are exposed to COVID-19 in a classroom setting do not require any period of quarantine due to proper social distancing and facial covering protocols. On Feb. 8, CJ’s COVID response team reviewed the now verified study that the state’s guidelines were based upon. The team concluded that with the findings presented on the study, the degree of satisfaction with the level of safety being currently implemented at the school, and with the second dose of the vaccination for faculty and staff planned for early March — CJ will continue with a quarantine period of ten (10) days for those who have been determined to have been in close contact with someone who has tested positive for COVID-19. The COVID response team plans another review of the quarantine period during the first half of March.

COVID-19 vaccinations are expected to be available to teachers and staff members in early February; CJ personnel will be highly encouraged to take advantage of this opportunity.

SYMPTOMS
Anyone exhibiting the following symptoms (separate from known medical conditions) should stay home:

  • Fever (100.4 or greater) or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Seek emergency medical attention if someone is showing any of these signs:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Bluish lips or face

* The symptoms checklist and emergency signs are provided by the CDC website and may not consist of all possible symptoms. Please contact your medical provider if you have other symptoms that may be severe or concerning to you.

DISTANCE LEARNING PLAN - Entire Campus

If conditions require the entire school to move into distance learning, CJ teachers and staff will be ready and able to support students learning from home for a period of time until conditions improve for in-person instruction. Overall, teachers will utilize the Google Classroom format distance learning instruction. Each week, students will have required Google Meets with their classes according to the schedules below.

Distance Learning Schedule
Monday, Tuesday, Thursday, and Friday - Morning synchronous learning for all four classes. There will be LIVE Google Meet sessions during the following times:

Period 2 8:00 - 8:45 a.m.
Period 3 9:00 - 9:45 a.m.
Period 6 10:00 - 10:45 a.m.
Period 8 11:00 - 11:45 a.m.

Students will receive an additional 30-45 minutes of work from each class each day. In general, this work will be due before the next scheduled Google Meet sessions. If it is an extended assignment or project, the teacher may set an appropriate due date. Note: there is no 5:00 p.m. deadline in this full distance learning schedule.

Wednesday - Asynchronous learning and teacher office hours. Teachers will run a Google Meet during their regularly scheduled class time (see above) as office hours. Students may choose to join during this time to ask questions and receive extra help. If additional office hours or tutoring are needed, please contact your respective teacher.

Note: Alternative Distance Learners follow the same schedule and learning plan as all CJ students while in full distance learning.

Attendance During Full Distance Learning
Teachers take attendance on Mondays, Tuesdays, Thursdays, and Fridays based on student participation in the live Google Meets. No attendance will be taken on Wednesdays.

Netdemics - Technology Support
Students and teachers should email any technology questions or Chromebook issues to support@netdemics.com and should receive a response within 24 hours.

Alternative Distance Learning Plan for Special Circumstances

You can find a copy of our Alternative Distance Learning Student Code of Conduct here. This past year has brought about immense change as we continue to work to provide the best educational experience for every student and family in the CJ community. While we are excited to welcome students back for in-person learning, we understand that families may also want to continue or begin participation in the Alternative Distance Learning (ADL) program. Parents and/or guardians who choose ADL for their child are accepting the responsibility of ensuring that their child is in attendance and completing assignments on time for all academic classes. Please read carefully through the following information, as the ADL program will function differently than it did in the first semester.

ADL students will now participate real-time with their teachers via live streaming of classes.
All classes will be live streamed through Google Meet for the first 45 minutes of each class. Any student participating in ADL is required to attend the live streamed classes each day*. Required times for distance learning students are:

Homeroom 8:05-8:30 a.m.
Period 2 8:35-9:20 a.m.
Period 3 10:03 a.m.-10:48 a.m.
Period 6 Due to varying lunch schedules, the classroom teacher will communicate the start time of the 6th period class to the student.
Period 8 1:32-2:17 p.m.

*ADL students are not permitted to exit class until dismissed by the classroom teacher. Some teachers may ask ADL students to occasionally stay longer in class for academic reasons.
*Distance learning students should receive an additional 30 minutes of asynchronous work to account for the rest of the class time.ADL students will earn attendance credit by attending all of their classes, including homeroom.

ADL students will earn attendance credit by attending all of their classes, including homeroom.

  • Students are expected to arrive on time and remain in the class until dismissed.
    • Unexcused Tardy and unexcused early dismissal infractions will be issued if students arrive late or leave a class early.
  • Parents are expected to call the CJ attendance office when a student is unable to attend class online.
    • Attendance line phone number (937) 461-3740 ext. 465

All ADL students, except those who might be required to quarantine, will be eligible to participate in CJ sponsored in-person extracurricular activities like retreats, club meetings, performing arts, and athletics.
ADL students will need to remain in good standing academically and meet daily attendance requirements in order to participate in a CJ sponsored in-person extracurricular activities.

Here are some additional major points for our Third Quarter ADL Program:

  • This program is designed as an individual synchronous learning experience. As noted above, students will be asked to sign into each of his/her teacher’s classes each day. Students are expected to stay for at least 45 minutes of each class until released by the classroom teacher.
  • If the entire school switches to full distance learning, the student will participate in the full distance learning program as published above.
  • This educational plan does not qualify for any reduced tuition or fees. Previously offered scholarship and tuition assistance, such as Ohio Educational Choice, remain in effect.
  • By agreeing to the ADL program, your student will remain in this program through the end of the third quarter on March 12, 2021. Around March 1, 2021, you will be contacted about your intentions for remaining in this program or switching to in-person instruction for the fourth quarter.

The deadline to enroll in ADL was Jan. 6, 2021. If you have questions, please reach out to Laurie Cross, distance learning coordinator at lcross@cjeagles.org. Please look for additional information regarding student behavior and expectations in the ADL program in the coming weeks.

SOURCES

Public Health orders, recommendations and government guidance resources

Centers for Disease Control and Prevention (CDC)

US Department of Health & Human Services (HHS)

State of Ohio Public Health Orders and Responsible Restart

Montgomery County Resources