We are seeking a friendly and professional Office Assistant to join our Welcome Center Main Office team at Chaminade Julienne Catholic High School. In this role, you will be a key ambassador, creating a welcoming and seamless experience for everyone who enters our school building. This is a full-time, on-site position. The working hours are Monday-Friday, 7:30 a.m. – 3:30 p.m. with a 30-minute lunch break. This position is benefit eligible with summers off (June-July)!
Your Responsibilities:
As an Office Assistant, you will be responsible for:
- Visitor Management:
- Welcome visitors, efficiently check them in using the electronic visitor system, and manage visitor flow and records.
- Handle deliveries efficiently, notifying staff and ensuring smooth distribution.
- Maintain visitor safety protocols and manage mail sorting and distribution.
- Main School Phone Line Operator:
- Answer and transfer incoming calls with exceptional customer service.
- Promptly manage and respond to voicemail messages.
- Welcome Center Office Duties:
- Welcome walk-in guests, assess needs, and direct them appropriately.
- Maintain Welcome Center supplies and functionality.
- Assist with school mailings and collaborate with Office of Student Services for student and parent support.
- Support school announcements and provide administrative assistance to the school president and principal.
- Provide administrative assistance to the school president and principal as needed
- Hospitality Support:
- Set up meeting rooms for guest visits and school events.
- Restock the faculty/staff lunchroom and workroom and assist with catering needs for meetings.
- Communication Tools:
- Utilize Google platform (Gmail, Google Calendar, Google Drive) for efficient communication and schedule management.
- Maintain internal communication tools and portals.
Your Qualifications:
To excel in this role, you need:
- A high school diploma.
- Experience working in an office environment.
- Work experience in a collaborative team environment.
- Customer service experience, with a willingness to be the welcoming ‘face of CJ.’
- Proficiency in Google platform technology skills.
- The ability to uphold the highest standards of professionalism in maintaining confidential student information.
- The ability to understand, appreciate, and articulate the unique characteristics of Catholic education in the Marianist and Notre Dame de Namur traditions.
- Compliance with all requirements contained in the Archdiocese of Cincinnati’s Child Protection Decree.
Why You Should Join Us: Join us and contribute to our commitment to delivering exceptional educational experiences while fostering a sense of community. Apply now to become part of a tradition of excellence and contribute to the success and well-being of our students and faculty.
Apply Now!
If you’re a welcoming, professional, and tech-savvy individual who meets our qualifications, we’d love to hear from you. Apply on our website or contact our team at careers@cjeagles.org.